One of the most egregious things that companies do to hamstring their sales efforts is having numerous computer software systems that do not inter-operate; they don't speak to each other.
Let's assume for a moment that it's true* that there isn't one system that you can use in your company that can:
• automate the sales process (CRM)
• send and receive e-mail,
• calendar, and
• track customer and product information for your particular widget.
Even if that's true, there's no reason on God's green earth why you would consider saddling your sales reps (or internal staff for that matter) with software that can't share data. It's 2007 for god's sake!!
I'm sure there are some companies that have it together, but judging from what I see every day, there's not many. A company I'm working with right now uses a CRM system and Lotus Notes. While these two programs can share contacts and appointments (not automatically mind you; you have to specifically force the link and the procedure is different in each program), neither of them can share data with the separate customer/product database**. In other words, once someone actually buys a product, their data and product specs go into this separate silo never to be linked with the sales CRM system or Notes again, unless someone does it manually.
Cross sell much? What happens if you want to sell them something else, or the contact person changes, or they move? Again, it's 2007 - how can you not deploy a unified customer/client database that is one central depository for prospects, clients and their current or future product information?
And I'm not saying this because it sounds like a nice thing to do. Not doing so wastes time and resources, is costing you sales and is frustrating your sales force.
If you want to maximize sales, you should get with the program. It's 2007.
* and I don't believe this is true in 95% of companies. Software can be customized to handle just about any configuration of any product. This process is further aggravated because firms often don't deploy the latest versions or all the capabilities of software they have.
** not to mention the issues with mobile electronics which sync only with Notes, so you've got to remember to sync everything twice (CRM to Notes, Notes to Blackberry) before and after every outing.
Showing posts with label cost. Show all posts
Showing posts with label cost. Show all posts
Wednesday, April 04, 2007
Monday, November 27, 2006
What are we waiting for?
One of the most frustrating things, both for you in the Home Office and for us in the field, is waiting for stuff to happen. But it's frustrating in different ways: for the field rep, once a problem has been identified or a procedure needs to be changed, well, just fix it and lets move on. Naturally, you know, I know, anyone who's ever had to actually fix a corporate problem or change a procedure and probably the rep herself, knows that it's usually just not that easy. Most of the time the issue is around either money or how to fix this one issue without breaking everything else.
To the rep, where everything has to be done right now (calls, sales, closes) waiting sucks and since reps for the most part run their own little shows, when something needs to be tweaked we can just do it on the fly. We just don't understand what takes so long, especially when the solution is obvious.
Two ways to combat this are to : 1) as often as possible, fix the little problems as soon as possible, immediately if you can, so that it doesn't appear as if the organization is paralyzed and 2) take a little time to explain what's involved in solving the problem. If the rep's proposed fix would break something else that's near and dear to her (the comp system?), that should definitely be pointed out.
The really frustrating part from the Home Offices perspective is the fact that, God Forbid, you rush the fix and get it wrong. The complaining will be unbearable.
So the trick is to make everyone understand that you, as a company, would rather do it right than fast but also disabuse us of the notion that Home Office folks spend all their time in meetings, accomplishing little.
To the rep, where everything has to be done right now (calls, sales, closes) waiting sucks and since reps for the most part run their own little shows, when something needs to be tweaked we can just do it on the fly. We just don't understand what takes so long, especially when the solution is obvious.
Two ways to combat this are to : 1) as often as possible, fix the little problems as soon as possible, immediately if you can, so that it doesn't appear as if the organization is paralyzed and 2) take a little time to explain what's involved in solving the problem. If the rep's proposed fix would break something else that's near and dear to her (the comp system?), that should definitely be pointed out.
The really frustrating part from the Home Offices perspective is the fact that, God Forbid, you rush the fix and get it wrong. The complaining will be unbearable.
So the trick is to make everyone understand that you, as a company, would rather do it right than fast but also disabuse us of the notion that Home Office folks spend all their time in meetings, accomplishing little.
Thursday, November 16, 2006
We sell - What?
Do you remember Donald Rumsfeld's "you go to war with the army you have, not the army you want"? Please remember that saying when you're hiring sales reps. My point - don't hire sales reps for things you want to sell, hire reps for things you actually do sell. More than once, I've been interviewed for sales positions and been told that the company wants to go after "Fortune 500" size clients and we have this and that product and/or capability. However, after doing a little DD, it became apparent that there was no way either of these companies had the capabilities required for those size clients.
The two firms had different reasons for their actions and so in the interest of clarity, I'll explain them.
The first was a recently-acquired subsidiary of a huge corporation and, naturally, the bug was placed in someone's ear that cross-selling was a good thing and ought to be pursued. As it turns out, the subsidiary that was going to hire me was once a company that specialized in small business, but had been bought by a larger firm and in turn the two of them were both swallowed by a huge multi-national. Since the mother ship had always dealt with firms it's own size, they just naturally assumed that it's new acquisitions would be able to do the same. Unfortunately all the employees of this subsidiary, their training, mindset, and more importantly their systems were all geared for small clients. It's not that they were never going to get there but they needed to do a lot of infrastructure work and employee training in order to do it. They did, in fact, do some elephant-hunting in conjunction with their larger brethren for a while and failed miserably. Cross-selling has been tabled for now.
The second firm was moving into a different facet of it's business with a different client base and didn't do enough research to find out product differences that were industry standard among it's new prospects. When you are a new player in an industry and show that you don't really know what every one else is doing, or why, or how the client is affected, it makes the whole sales process a horrible sight. Worse, they didn't know what they didn't know and so the new reps were led to believe that the company had it's act together. When the skin was peeled back on procedures and processes, it was "WTF?",
Now maybe you're just saying that these are isolated instances. I don't think so; there is much anecdotal information about firms entering markets and failing miserably because they were unprepared to handle the needs of that market.
Hiring a rep to sell to clients you have no business going after does a disservice to the rep, damage to their reputation and to the credibility to your firm. Yes, there are always new markets we would like to get into but before you hire someone to crack them, make sure you do your homework to make sure you have the systems and deliverables to make your foray a success. If you do hire a rep that's knowledgeable in a market you want to get into and want them to help you do it, make sure to adjust their sales quota until you are ready to deliver the goods.
The two firms had different reasons for their actions and so in the interest of clarity, I'll explain them.
The first was a recently-acquired subsidiary of a huge corporation and, naturally, the bug was placed in someone's ear that cross-selling was a good thing and ought to be pursued. As it turns out, the subsidiary that was going to hire me was once a company that specialized in small business, but had been bought by a larger firm and in turn the two of them were both swallowed by a huge multi-national. Since the mother ship had always dealt with firms it's own size, they just naturally assumed that it's new acquisitions would be able to do the same. Unfortunately all the employees of this subsidiary, their training, mindset, and more importantly their systems were all geared for small clients. It's not that they were never going to get there but they needed to do a lot of infrastructure work and employee training in order to do it. They did, in fact, do some elephant-hunting in conjunction with their larger brethren for a while and failed miserably. Cross-selling has been tabled for now.
The second firm was moving into a different facet of it's business with a different client base and didn't do enough research to find out product differences that were industry standard among it's new prospects. When you are a new player in an industry and show that you don't really know what every one else is doing, or why, or how the client is affected, it makes the whole sales process a horrible sight. Worse, they didn't know what they didn't know and so the new reps were led to believe that the company had it's act together. When the skin was peeled back on procedures and processes, it was "WTF?",
Now maybe you're just saying that these are isolated instances. I don't think so; there is much anecdotal information about firms entering markets and failing miserably because they were unprepared to handle the needs of that market.
Hiring a rep to sell to clients you have no business going after does a disservice to the rep, damage to their reputation and to the credibility to your firm. Yes, there are always new markets we would like to get into but before you hire someone to crack them, make sure you do your homework to make sure you have the systems and deliverables to make your foray a success. If you do hire a rep that's knowledgeable in a market you want to get into and want them to help you do it, make sure to adjust their sales quota until you are ready to deliver the goods.
Sunday, November 12, 2006
Everybody knows Sales, right?
Everybody knows Salespeople – they’re everywhere, and everybody thinks they know what Salespeople do. Now your experience with Salespeople probably depends on what sort of experiences you’ve had with them. Everybody’s got a Bad Car Salesperson experience, and a boring Insurance Salesperson experience and I’m pretty sure nobody likes telemarketers. Having been in Sales for a really long time, I dislike sleazy Sales folks as much as, maybe more than, the next guy. But if you deal with professional Salespeople in your working life you know that Sales is what makes the business world go ‘round.
In business, the problem is that everybody knows Salespeople, but very few people who aren’t in Sales don’t know what Salespeople really do. Since, as someone much smarter than me once said, “Nothing happens in business until someone sells something”, not knowing how that happens is a problem.
If you went to Business School, you learned about lots of interesting things and one of those things was Revenue (often referred to as the “Top Line”) and obviously, Profit (the “Bottom Line”) and one of the big items between those two Lines is something called the “Cost of Sales”. Now your Salesforce isn’t all of that line item but it can be, and usually is, a big chunk. My question (and Tom Peter’s question and a bunch of other folks question) is – since the Sales job is both the major driver of Revenue and a large chunk of Cost, how come they don’t take more time explaining what, exactly, the job of Sales is? And I don’t mean “the job of Sales is to produce Revenue”, I mean “what do Salespeople do and how does one help them better produce Revenue”. I mean if, as a businessperson, your job is to maximize Revenue & Profits, how can you not know, intimately, how those things are produced?
This blog is an outline of a textbook that will attempt to rectify some of the shortcomings of the b-school curriculum by providing a firm appreciation of what Salespeople bring to an organization.
Because, like it or not, businesses live or die by the sales force.
In business, the problem is that everybody knows Salespeople, but very few people who aren’t in Sales don’t know what Salespeople really do. Since, as someone much smarter than me once said, “Nothing happens in business until someone sells something”, not knowing how that happens is a problem.
If you went to Business School, you learned about lots of interesting things and one of those things was Revenue (often referred to as the “Top Line”) and obviously, Profit (the “Bottom Line”) and one of the big items between those two Lines is something called the “Cost of Sales”. Now your Salesforce isn’t all of that line item but it can be, and usually is, a big chunk. My question (and Tom Peter’s question and a bunch of other folks question) is – since the Sales job is both the major driver of Revenue and a large chunk of Cost, how come they don’t take more time explaining what, exactly, the job of Sales is? And I don’t mean “the job of Sales is to produce Revenue”, I mean “what do Salespeople do and how does one help them better produce Revenue”. I mean if, as a businessperson, your job is to maximize Revenue & Profits, how can you not know, intimately, how those things are produced?
This blog is an outline of a textbook that will attempt to rectify some of the shortcomings of the b-school curriculum by providing a firm appreciation of what Salespeople bring to an organization.
Because, like it or not, businesses live or die by the sales force.
Monday, October 30, 2006
The Rep is Your Company
To the outside world we not only work for you, we are you.
It’s extremely important that you and everyone else in your organization remember that, to customers, your salesperson is your company. Yes, this is a cliché and everyone knows it, but on a day-to-day basis this fact is overlooked all the time. In the real world of professional sales where your representatives (note the word) are calling on and selling to other professionals, we are Sony, we are Blue Cross, we are Conde Nast, we are Stanley Tools and how the client’s experience goes with us, the sale and it’s implementation, goes their experience with Sony, Blue Cross, Conde Nast, etc.
Now that you’ve got that message, what does this mean on a practical level? What it means is that you may have thousands of employees, a well-known brand and spend millions on advertising but, on an individual customer basis, none of that matters if we can’t deliver what we promise.
So there are two lessons here: 1. your company should be organized around delivering what your sales reps promise and 2. you’d better have sales reps you trust enough that delivering on our promises doesn’t become a problem. If you can’t trust us to make realistic, reasonable and, ultimately, profitable promises, you shouldn’t have us.
The inability to follow through on a promise, ugly or confusing marketing pieces, bad customer service, mistakes and delays in the delivered order – all these things reflect badly on your person in the field and, therefore, the company. It’s the sales rep’s inability to control, manage and foresee these glitches that is the most frustrating aspect of a rep’s life. Yes, we’ll bitch and moan when something goes sideways, but you’ve got to let us know as soon as humanly possible that something we’ve promised is delayed or sidetracked.
It’s fairly common practice for Home Office folks to assume that the sales rep can, and should, just go back and change something previously promised. This is not easy and can damage the long-term credibility of the rep and, really, that’s all we’ve got.
Your brand, your products and your service can go a long way to having your client be committed to your organization, but in the end it’s the rep whose relationships can make or break the client’s bond with you.
It’s extremely important that you and everyone else in your organization remember that, to customers, your salesperson is your company. Yes, this is a cliché and everyone knows it, but on a day-to-day basis this fact is overlooked all the time. In the real world of professional sales where your representatives (note the word) are calling on and selling to other professionals, we are Sony, we are Blue Cross, we are Conde Nast, we are Stanley Tools and how the client’s experience goes with us, the sale and it’s implementation, goes their experience with Sony, Blue Cross, Conde Nast, etc.
Now that you’ve got that message, what does this mean on a practical level? What it means is that you may have thousands of employees, a well-known brand and spend millions on advertising but, on an individual customer basis, none of that matters if we can’t deliver what we promise.
So there are two lessons here: 1. your company should be organized around delivering what your sales reps promise and 2. you’d better have sales reps you trust enough that delivering on our promises doesn’t become a problem. If you can’t trust us to make realistic, reasonable and, ultimately, profitable promises, you shouldn’t have us.
The inability to follow through on a promise, ugly or confusing marketing pieces, bad customer service, mistakes and delays in the delivered order – all these things reflect badly on your person in the field and, therefore, the company. It’s the sales rep’s inability to control, manage and foresee these glitches that is the most frustrating aspect of a rep’s life. Yes, we’ll bitch and moan when something goes sideways, but you’ve got to let us know as soon as humanly possible that something we’ve promised is delayed or sidetracked.
It’s fairly common practice for Home Office folks to assume that the sales rep can, and should, just go back and change something previously promised. This is not easy and can damage the long-term credibility of the rep and, really, that’s all we’ve got.
Your brand, your products and your service can go a long way to having your client be committed to your organization, but in the end it’s the rep whose relationships can make or break the client’s bond with you.
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